Accounts Payable and Reconciliation Associate (Simpro to Xero) 16712

JO 16712 | Accounts Payable Associate and Reconciliation Associate (Simpro to Xero)

Job Status: Full-Time (40 hours/week)

Work Schedule: Monday to Friday 9:00 AM - 6:00 PM AEST (7:00 AM - 4:00 AM MNL Time)

Why Choose Remote Staff?

  • 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
  • 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
  • Competitive and negotiable compensation (depending on skill level & experience)
  • 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.
***Terms and conditions apply.

Reminders**

  • Applying to Remote Staff is 100% FREE.
  • Processing your application is 100% FREE.
  • We will NEVER ask for placement fees, bank details, GCash accounts, training fees, reservation fees, or any form of payment
Key Responsibilities 1. Supplier Invoice Processing & Data Entry (Simpro)

● Receive, verify, and log incoming supplier invoices into Simpro.

● Perform 3-way matching by verifying supplier invoices against purchase orders (POs) and receipted goods/materials within Simpro.

● Identify, investigate, and resolve discrepancies in pricing, quantities, or tax calculations with internal project managers or suppliers before approval.

● Ensure correct allocation of costs to specific jobs, cost centers, or tracking categories within Simpro.

2. Simpro to Xero Integration Management

● Execute and oversee the regular sync/transfer of approved supplier invoices and credits from Simpro to Xero via the system integration link.

● Monitor and review integration logs to identify and resolve any data sync errors, mapping failures, or disconnected links between the two systems.

● Ensure tax codes, supplier contact records, and chart of accounts are accurately aligned across both platforms to prevent accounting variances.

3. Payment Term Calculation & Cash Flow Planning

● Calculate precise vendor due dates based on the distinct profiles for suppliers and subcontractors: ○ Suppliers: Standardize due dates to the 1st of the following eligible month to differentiate from regular subcontractor terms (e.g., standard end-of-month terms for June invoices are structured with an August 1st due date). ○ Subcontractors: Apply bi-monthly milestones where invoices dated by the 15th are due on the 3rd of the following month, and invoices dated by the 30th are due on the 18th of the following month.

● Manage daily workflow completions by navigating to Xero’s "Awaiting Payment" tab to isolate newly processed entries.

● Schedule payment timelines by utilizing the calendar tool to apply the correct "Planned Date" for disbursement based on calculated supplier or subcontractor terms (e.g., mapping a June 29th subcontractor invoice to a July 18th planned date).

4. Supplier Statement Reconciliation

● Collect and reconcile monthly supplier statements against records in both Xero and Simpro.

● Identify outstanding invoices, unapplied credits, or duplicate entries, and actively request missing documentation from vendors.

● Maintain an up-to-date aged payables ledger and prepare weekly or monthly reconciliation reports for the management team.

5. Vendor Relations & Communication

● Serve as the primary point of contact for vendor payment and billing queries.

● Collaborate with internal procurement and project management teams to streamline the approval chain.

Qualifications

● Experience: Minimum 2–3 years of dedicated experience in Accounts Payable, bookkeeping, or a similar financial administrative role.

● Software Proficiency: Hands-on, practical experience with Simpro and Xero is highly desired. Familiarity with managing the integration link between field management software and accounting software is a significant advantage.

● Technical Competency: Solid understanding of 3-way matching, inventory management concepts, and job costing.

● Attention to Detail: Exceptional data entry accuracy and analytical skills to spot subtle discrepancies in complex supplier statements.

● Communication: Strong professional communication skills (written and verbal) for interacting with vendors and internal teams. Experience working with cloud-based document management systems.

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with

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