Accounts Payable Specialist – Non-inventory

Job Description:

  • Process 1,000–1,200+ invoices per month with high accuracy
  • Perform 3-way matching (when applicable) and proper GL coding
  • Manage invoice batching, approvals, and timely entry into the AP system
  • Ensure adherence to internal approval workflows and policies
  • Minimize invoice send-backs by proactively resolving discrepancies
  • Support weekly payment runs (ACH, checks) and ad hoc payments
  • Assist with payment batch preparation and execution
  • Coordinate with internal stakeholders on urgent or escalated payments
  • Reconcile vendor statements and resolve outstanding items
  • Support month-end close activities, including accruals and reporting
  • Ensure all AP transactions are recorded accurately and timely
  • Follow internal controls and approval matrices (based on GL coding, not vendor-based)
  • Ensure compliance with company policies and audit requirements
  • Identify opportunities to improve AP processes and efficiency

Requirements:

  • 1–3+ years of Accounts Payable or related accounting experience
  • Experience in high-volume invoice processing environments
  • Strong understanding of AP processes, including matching, coding, and reconciliations
  • Excellent attention to detail and accuracy
  • Strong written and verbal communication skills
  • Ability to collaborate across multiple teams and stakeholders
  • Proactive problem-solving and ownership mindset
  • Ability to prioritize and manage competing deadlines in a fast-paced environment

Benefits:

  • Permanent remote work flexibility
  • Paid Time Off
  • Health Maintenance Organization (HMO) coverage
  • Annual performance bonuses
  • Dedicated coaches offer an extra channel of support and skill-building
  • Opportunities for professional growth
Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...