Admin Assistant -Property Law Firm

**Job Title: Admin Assistant -- Property Law Firm

Status: Remote | Full-Time (40 hours/week)

Schedule: Mon-Fri | 9:00 AM – 5:00 PM AEST | 7:00 AM – 3:00 PM PHT**

Why choose Remote Staff?

✔ 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

✔ 18+ years in the remote work industry. We’ve helped more than 8K

✔ Filipinos establish virtual careers with international clients since 2007

✔ Competitive and negotiable compensation (depending on skill level & experience)

✔ 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

Reminders

✔ Applying to Remote Staff is 100% FREE

✔ Processing your application is 100% FREE

✔ We will NEVER ask for placement fees, bank details, GCcash accounts, training fees, reservation fees, or any form of payment

Role Objective:

We are seeking an experienced and highly organized administrative assistant to join our team. As the first point of contact for clients and visitors, you will be responsible for providing exceptional customer service, managing the reception area, and performing a range of administrative tasks to support our lawyers and staff.

Job Responsibilities:

  • Provide exceptional customer service, responding to client inquiries, and resolving issues in a timely and professional manner.
  • Manage the reception area, including answering phone calls, greeting clients, and managing the firm's diary and appointments.
  • Perform administrative tasks, such as preparing and editing documents, filing, and data entry.
  • Provide administrative support to lawyers and staff, including preparing court documents, arranging meetings, and coordinating travel arrangements.
  • Maintain accurate and up-to-date records, including client files, billing, and trust account
  • Assist with the preparation and distribution of marketing materials, including newsletters, brochures, and website updates.
  • Develop and implement effective administrative processes and procedures to ensure the smooth operation of the firm.
  • Maintain confidentiality and handle sensitive information with discretion.
Job Qualifications
  • 2+ years of experience in an administrative role, preferably in a law firm or professional services environment.
  • High school diploma or equivalent required; post-secondary education in business administration, law, or a related field is desirable.
  • Excellent communication, organizational, and time management skills.
  • Proficient in Microsoft Office, including Word, Excel, and Outlook.
  • Experience with law firm software, such as LEAP or Infotrack, is an advantage but not required
  • Ability to work in a fast-paced environment, prioritize tasks, and meet deadlines.
  • Strong attention to detail and ability to maintain accuracy and quality in work.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...