Appointment Setter & Administrative Assistant (Medical Background Preferred)

Appointment Setter & Administrative Assistant (Medical Background Preferred) Position Overview We are seeking a proactive and professional Appointment Setter / Administrative Assistant to support a growing mobile phlebotomy and concierge healthcare business. This role will serve as the voice of the company, helping expand brand awareness, generate new business opportunities, build partnerships, and support administrative operations. The ideal candidate will have excellent communication skills, experience with appointment setting, and a healthcare or medical background that enables them to confidently discuss our services with healthcare providers, laboratories, and potential clients. This is a part-time remote position with opportunities to grow alongside the company. About the Company We are a mobile phlebotomy business focused on delivering convenient, concierge-style blood collection services directly to patients. Our mission is to provide accessible and professional specimen collection services while partnering with healthcare providers, concierge medical practices, and laboratories. Key Responsibilities Appointment Setting & Business Development Conduct outbound calls, emails, and follow-ups to generate new business opportunities. Introduce company services to healthcare providers, concierge medical practices, and wellness organizations. Schedule meetings and consultations with prospective clients and partners. Perform prospecting and lead generation activities. Maintain accurate records of outreach efforts and results. Follow up with potential clients and referral sources. Partnership Development Assist in building relationships with: Concierge medical practices Primary care providers Specialty healthcare providers Diagnostic laboratories Specialty laboratories Support networking and outreach initiatives to increase brand awareness. Administrative Support Manage calendars and appointment scheduling. Organize and maintain client records and CRM data. Respond to inquiries from potential clients and partners. Assist with email management and follow-up communications. Prepare reports on outreach activities and appointment metrics. Customer Communication Serve as a professional representative of the company. Explain services clearly and accurately to prospective clients and healthcare professionals. Provide exceptional customer service and maintain a positive company image. Required Qualifications Previous experience as an Appointment Setter, Virtual Assistant, Administrative Assistant, or similar role. Strong verbal and written English communication skills. Excellent organizational and time-management abilities. Comfortable making outbound calls and conducting professional outreach. Ability to work independently with minimal supervision. Experience using CRM systems, Google Workspace, Microsoft Office, or similar tools. Preferred Qualifications Medical, nursing, healthcare, phlebotomy, medical assistant, or related healthcare background. Experience working in healthcare administration, medical offices, laboratories, or concierge healthcare services. Understanding of laboratory testing services and healthcare terminology. Prior experience supporting startup businesses is a plus. Key Competencies Professional communication Relationship building Lead generation Appointment setting Customer service Attention to detail Administrative organization Self-motivation Problem-solving Schedule Part-Time Flexible hours based on business needs Remote position Success Metrics Number of qualified appointments scheduled New client and partner outreach activity Response and follow-up rates CRM and administrative accuracy Overall contribution to business growth and brand awareness Ideal Candidate Profile The ideal candidate is an organized, proactive professional with a healthcare background who can confidently communicate the value of mobile phlebotomy services, help establish partnerships with healthcare providers and laboratories, and provide reliable administrative support to a growing startup.

#SolvoHRGlobal
#LI-PROMOTED
#LI-Onsite

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...