Billing & Bookkeeping Specialist – Construction

Job Description:

  • Prepare and manage AIA billing, including Forms 702 and 703
  • Handle construction progress billing and ensure invoices are accurate and submitted on time
  • Process and track change orders
  • Manage accounts receivable and monitor outstanding balances
  • Follow up with customers regarding outstanding invoices and payments
  • Maintain accurate financial records and documentation
  • Support bookkeeping activities using QuickBooks Online (QBO)
  • Update and manage customer and project information within Salesforce
  • Reconcile billing information and identify discrepancies
  • Work closely with customers to resolve billing queries professionally
  • Assist with maintaining efficient billing and accounting processes
  • Provide general administrative support related to billing and bookkeeping as required

Requirements:

  • Previous experience in the construction industry is essential
  • Strong experience with construction billing and progress billing
  • Hands-on experience preparing AIA Forms 702 and 703
  • Understanding of change orders and construction project billing
  • Experience with accounts receivable and collections/follow-up
  • Proficiency with QuickBooks Online
  • Experience using Salesforce
  • Strong attention to detail and accuracy
  • Excellent written and verbal English
  • Professional and confident communication skills
  • Comfortable communicating directly with customers regarding invoices and payments
  • Highly organised with the ability to manage multiple projects and deadlines
  • Able to work independently in a remote environment

Benefits:

  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • NO TRACKER. NO PROBLEM
  • Potential to grow to full-time as the business grows and capabilities are demonstrated
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