Demand Planning VA / Executive Assistant

Demand Planning Virtual Assistant / Executive Assistant

Schedule: Flexible part-time arrangement:

  • 2–3 hours per day, 3 days per week; or

  • 8–9 hours per day for one full week

  • Must be available during New Zealand business hours

Role Overview

We are looking for a detail-oriented Demand Planning VA/EA to support international freight coordination, supplier communication, shipment tracking, and timeline management.

The ideal candidate has experience in demand planning, supply chain, logistics, procurement, or a related field and can effectively coordinate multiple priorities.

Key Responsibilities

  • Coordinate international freight and shipments.

  • Track shipping schedules, delivery timelines, and deadlines.

  • Communicate with suppliers regarding orders, production, shipment dates, and updates.

  • Follow up with suppliers and logistics partners to ensure timelines are met.

  • Monitor shipment progress and promptly report potential delays or issues.

  • Maintain accurate records of orders, shipments, and supplier updates.

  • Assist with inventory and demand-planning administrative tasks.

  • Provide clear and timely updates to internal stakeholders.

  • Ensure orders and shipments remain aligned with required timelines.

Qualifications

  • Previous experience in demand planning, supply chain, logistics, procurement, or international freight.

  • Experience coordinating with international suppliers.

  • Strong organizational and time-management skills.

  • Excellent written and verbal communication skills.

  • Strong attention to detail and consistent follow-up.

  • Ability to manage multiple priorities and deadlines.

  • Able to work independently with minimal supervision.

  • Proficient in commonly used business and productivity tools.

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