Digital Marketing, Administrative Assistant

Job Description:

  • Nurture prospective clients and follow up with warm leads
  • Build an organic, highly engaged community presence
  • Manage daily social media engagement across brand platforms
  • Respond to comments and direct messages in a warm, authentic voice
  • Manage incoming email inquiries and executive scheduling
  • Attend team/client syncs and record detailed meeting notes
  • Translate discussions into actionable follow-up task lists
  • Handle recurring operational reminders and administrative tasks
  • Process billing and invoices
  • Support digital marketing execution and service-business operations

Requirements:

  • 3+ years of experience as a Virtual Assistant or Digital Marketing Assistant for service-based businesses
  • Prior experience supporting a photographer, creative studio, or client-facing service brand strongly preferred
  • Outstanding written English for client-facing emails, warm lead outreach, and social engagement
  • Exceptionally detail-oriented and autonomous
  • Ability to track tasks, anticipate next steps, and work without micromanagement
  • Comfortable using modern AI platforms, with Claude preferred or Gemini
  • Prior experience working one-on-one with a female founder or creative executive
  • Reliable communication and consistent weekly execution

Benefits:

  • Remote work with flexible hours
  • Consistent weekly execution and reliable communication
  • Direct collaboration with executive leadership
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