Executive Assistant (Australian Client + Home-based)
About Us:
Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to work directly with the Founder and support day-to-day business operations. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of tasks, and consistently delivers high-quality work with accuracy and efficiency.This opportunity goes beyond traditional executive support by offering long-term career development into finance, compliance, and operational management. The successful candidate will initially focus on executive and administrative support functions while gradually expanding into finance-related responsibilities through direct mentorship and hands-on training.
This is an excellent opportunity for a highly driven professional seeking long-term career growth while gaining valuable exposure to executive operations, financial processes, and business administration.
Key Responsibilities
Executive Support
- Manage executive calendar, scheduling, and meeting coordination
- Oversee inbox management and handle professional email correspondence
- Coordinate travel arrangements and scheduling logistics
- Take detailed meeting notes and ensure follow-through on action items
- Perform accurate data entry with strong attention to detail
- Organize and maintain digital files using cloud-based systems
- Ensure proper documentation storage in compliance with internal security protocols
- Prepare presentations, reports, and administrative documents as required
- Coordinate communication with external vendors and service providers
- Assist with billing, invoicing, and follow-up on outstanding items
- Conduct research and provide operational support on various business projects
- Assist with presentation formatting and basic administrative support tasks as needed
- Payroll support and reporting processes
- Tax documentation preparation and compliance administration
- Bank reconciliations and financial record management
- Corporate secretarial and compliance support
- Accounting software such as Xero and MYOB
- Process improvement, software migrations, and template development
- Exceptional attention to detail and commitment to accuracy
- Strong organizational and time management skills
- Excellent written and verbal English communication skills
- Ability to work independently with minimal supervision
- Strong problem-solving and research skills with a proactive mindset
- High level of professionalism, integrity, and confidentiality
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to manage multiple priorities in a remote work environment
- Available to start within approximately 30 days
- Exposure to accounting software such as Xero or MYOB
- Background in accounting, banking, legal, or professional services
- Experience supporting executives or senior leadership teams
- Strong academic background is an advantage but not required
- Strong ownership and accountability for responsibilities
- Proactive problem-solving and ability to work independently
- High productivity and strong sense of urgency
- Consistent reliability and follow-through on commitments
- A “zero-error” mindset when managing administrative and operational tasks
- Continuous willingness to learn and grow professionally
