Legal Executive Assistant (Australian Experience Required)

About the Role

We are seeking an experienced Legal Executive Assistant to provide dedicated administrative and legal support within a busy boutique commercial law firm. This role is ideal for someone with previous experience working in an Australian law firm who can confidently manage client communications, legal administration, and practice support with minimal supervision.

The successful candidate will play a key role in ensuring the smooth day-to-day operation of the practice, allowing the Principal Lawyer to focus on delivering high-quality legal services.

Key Responsibilities:

  • Provide dedicated executive and administrative support to the Principal Lawyer.
  • Manage incoming emails, prioritise urgent matters, and respond where appropriate.
  • Handle new client enquiries and ensure timely follow-up with prospective clients.
  • Open new matters and maintain accurate electronic and physical client files.
  • Manage the Principal Lawyer's diary, appointments, meetings, and reminders.
  • Prepare engagement letters, costs agreements, and other standard legal documents.
  • Draft legal correspondence using precedents and solicitor instructions.
  • Format, proofread, and prepare legal documents to a high professional standard.
  • Maintain regular communication with clients and provide updates on ongoing matters.
  • Liaise professionally with clients, barristers, courts, and other third parties.
  • Monitor outstanding client information and follow up as required.
  • Assist with billing, time recording, invoicing, and trust accounting administration where required.
  • Monitor critical dates, deadlines, and task reminders to ensure matters progress efficiently.
  • Perform conflict checks and assist with client onboarding procedures.
  • Provide legal administrative support across commercial, franchising, construction, and dispute resolution matters.
  • Assist with document execution, filing, and document management.
  • Perform other administrative and practice support duties as required.
Essential Requirements:
  • Previous experience working in an Australian law firm is essential.
  • Minimum 3 years' experience as a Personal Assistant, Legal Assistant, Legal Secretary, or Legal Administrator within an Australian legal practice.
  • Demonstrated experience supporting solicitors or partners in a fast-paced legal environment.
  • Strong understanding of Australian legal administration, workflows, and client service standards.
  • Excellent written and verbal English communication skills.
  • Exceptional organisational skills with strong attention to detail.
  • Ability to manage multiple priorities while maintaining accuracy.
  • Professional, proactive, and client-focused approach.
  • Ability to work independently and hit the ground running with minimal supervision.
Desirable Experience: Experience supporting one or more of the following practice areas is highly regarded:
  • Commercial Law
  • Franchise Law
  • Corporate Law
  • Construction Law
  • Contract Law
  • Litigation & Dispute Resolution
  • Employment Law
  • Property & Leasing
Software Experience: Experience with one or more of the following is highly desirable:
  • LEAP
  • Smokeball
  • Microsoft Office 365
  • Microsoft Outlook
  • Microsoft Teams
  • Adobe Acrobat
  • DocuSign
  • Zoom
  • Xero (desirable)
Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...