Part-Time AU Bookkeeper (w/ construction industry exp)

We are seeking a highly organised and detail-oriented Construction Administrator & Bookkeeper to provide ongoing financial and administrative support across our residential construction projects.

Responsibilities

Construction Administration

  • Allocate all job-related costs within Buildertrend.

  • Ensure all project costs are correctly coded and allocated to the relevant project.

  • Prepare client invoices:

  • ○ Fixed Price Contracts – Progress Claims upon Director instruction.

  • ○ Cost Plus Contracts – Fortnightly invoicing.

  • Review project costs prior to invoicing to ensure completeness and accuracy.

  • Upload and maintain supporting project documentation within Buildertrend.

  • Assist with variations, project cost tracking and reporting as required.

  • Maintain organised electronic project records.

  • General construction administration and project support as directed.

Bookkeeping

  • Manage Dext receipt integration with Xero.

  • Process supplier invoices and receipts.

  • Enter and reconcile payments and receipts, ensuring all construction costs have first been allocated within Buildertrend.

  • Complete weekly reconciliation of all company bank accounts within Xero.

  • Leave reconciliation comments and follow up outstanding receipts or supporting documentation as required.

  • Reconcile Accounts Payable and provide monthly reports.

  • Review and monitor Aged Receivables.

  • Follow up outstanding invoices and payment reminders.

  • Prepare weekly supplier payment batches within Xero for Director approval.

  • Process end-of-month supplier payments for 30-day credit accounts via Batch Payment or company credit card, as directed by the Directors.

  • Upload ABA payment files into CommBiz for Director approval.

  • Assist with month-end reconciliations.

  • Complete quarterly review of all General Ledger accounts.

  • Prepare management reports as requested.

  • Maintain accurate financial records and electronic filing systems.

  • Assist with ad hoc bookkeeping and administrative requests as required.

Payroll Administration

  • Set up new employees within the payroll system.

  • Process weekly payroll (Tuesdays).

  • Lodge Single Touch Payroll (STP) reporting with the ATO.

  • Prepare ABA payroll payment files for Director approval via CommBiz.

  • Prepare, report and lodge weekly superannuation contributions (As of July 1st 2026 - Tuesdays).

  • Maintain employee leave records through LeavePlus.

  • Complete monthly LeavePlus reporting requirements.

  • Request and file Tax File Number Declarations within Google Drive (employee onboarding) Set up employee superannuation fund accounts.

  • Prepare and report Monthly Instalment Activity Statements (IAS), where required.

  • Prepare payroll reports as requested.

  • Maintain payroll records in accordance with legislative requirements.

BAS / IAS Compliance

  • Prepare Monthly or Quarterly Instalment Activity Statements (IAS), where applicable.

    Prepare Quarterly Business Activity

    Statements (BAS).

  • Complete all reconciliations required prior to BAS preparation.

  • Compile supporting documentation for Director review and approval.

  • Lodge BAS and IAS electronically following Director authorisation.

  • Email completed reports and declarations

  • Maintain accurate GST coding and compliance records.

End of Financial Year Responsibilities

  • Prepare and lodge the Taxable Payments Annual Report (TPAR).

  • Prepare and lodge the Annual WorkCover Declaration (also updating WorkCover Remuneration Estimate)

  • Assist with end-of-financial-year reconciliations.

  • Prepare reports and supporting documentation for the Company's Accountant.

  • Assist with audit or accountant information requests where required.

Reporting & General Administration

  • Prepare financial and management reports for the Directors.

  • Maintain electronic filing within Google Drive.

  • Ensure financial and project records remain accurate and up to date.

  • Assist with continuous improvement of administrative systems and processes.

  • Provide general administrative support as required.

  • Maintain confidentiality of all financial and company information.

  • Undertake other duties as reasonably requested by the Directors.

Requirements

  • Minimum 3 years' Australian bookkeeping experience.

  • Previous experience in construction is highly preferred.

  • Proficient in Xero and Dext is a must.

  • Experience with Buildertrend is preferred.

  • Strong understanding of BAS, IAS, STP and payroll compliance.

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