Part-time Data Entry Coordinator / Executive Assistant

About the Client The client is a legal-support services company that works primarily with personal injury law firms and their clients. The company provides advocacy and administrative support related to Independent Medical Examinations (IMEs), including appointment coordination, client assistance, examination monitoring, documentation, and reporting. Its services help attorneys maintain accurate records and support their clients throughout the personal injury claims process.

Job Summary

We are looking for a detail-oriented and highly organized Part-Time Data Entry Coordinator / Executive Assistant to join our team. This role combines data entry, quality control, calendar management, and administrative support. The ideal candidate is comfortable handling repetitive, detail-focused tasks while maintaining a high level of accuracy and efficiency.

Strong communication skills and previous virtual assistant experience are essential, as you will work closely with internal team members and developers to ensure data integrity and smooth operations.

Responsibilities

  • Review and verify appointment requests to ensure accuracy and completeness.
  • Perform accurate, high-volume data entry while maintaining exceptional attention to detail.
  • Verify, organize, and manage calendar entries to ensure scheduling accuracy.
  • Upload and organize relevant documents within the company's system.
  • Identify, document, and report system bugs or issues.
  • Communicate with developers to provide clear bug reports, updates, and follow-up information.
  • Manage a high volume of emails and internal communications while maintaining professionalism, accuracy, and timely responses.
Qualifications
  • Previous experience working as a Legal Admin Assistant/ Paralegal or Legal Executive Assistant is required.
  • Experience working with personal injury law is an advantage.
  • Strong attention to detail with a commitment to accuracy.
  • Experience with data entry and quality assurance/quality control processes.
  • Proficiency in calendar management and appointment verification.
  • Experience identifying, documenting, and reporting software bugs or system issues.
  • Excellent written communication skills with the ability to communicate clearly and professionally.
  • Strong organizational and time management skills.
  • Ability to prioritize tasks and work independently in a remote environment.
  • Comfortable performing repetitive, detail-oriented work while maintaining a high level of productivity and accuracy.
  • Tech-savvy and comfortable learning and navigating new software, systems, and online tools.
Pay: Php15,000.00 - Php17,500.00 per month

Benefits

  • Work from home
Application Question(s):
  • REQUIRED: Please describe your previous experience working as a Legal Assistant. What type of law did you support, what were your main responsibilities, and what tasks did you personally handle on a regular basis?
  • REQUIRED: Tell us about your experience handling high-volume data entry, appointment/calendar management, and quality control. How did you ensure information was accurate, complete, and properly organized?
Experience:
  • Legal Executive Assistant: 1 year (Required)
  • Personal Injury Law: 1 year (Preferred)
  • Data Entry Coordinator: 1 year (Required)
Work Location: Remote
Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...