>>>>>Please note: We only process applications submitted through this link.

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Hiring: Publishing Virtual Assistant

MUST BE A FILIPINO RESIDING IN THE PHILIPPINES.

Location: REMOTE-WFH Cebu City, Cebu, Philippines
Schedule: Full-time, Amenable to work in US-Time zones
Start Date: Immediate

Why Join us?

-100% Work-from-Home Setup
-Employment Regularization After 6 Months
-PH Government Mandated Benefits (SSS, Pag-IBIG, PhilHealth)
-13th Month Pay
-HMO Life and Health Coverage
-20% Night Premium Pay
-Paid Sick and Vacation Leaves

About our Company:

At Open Look Business Solutions Inc. - 032 Outsourcing, we believe that great teams build great businesses. Guided by our core values Positivity, Integrity, Tenacity, Dependability, and Belief we are committed to helping our clients grow while creating rewarding careers for our people.

About the Role:
We're hiring a seeking a Publishing & Digital Media Virtual Assistant to support day-to-day operations across its portfolio of publications and content marketing programs. This is a generalist publishing support role that spans the full production ecosystem: from coordinating ad materials and supporting the production team, to building and deploying email newsletters, managing website content, and maintaining Oregon Media's social media presence.

This is not a single-function role. The ideal candidate is organized, communicative, and comfortable switching between creative, operational, and administrative tasks across multiple publications and deadlines simultaneously. Experience in a publishing, media, or marketing agency environment is strongly preferred.

Key Responsibilities

AD TRAFFIC & PRODUCTION COORDINATION

• Coordinate with advertisers and the internal production team to gather required ad materials (files, specs, approvals) on deadline
• Traffic ad materials through the production workflow, ensuring correct files are received, approved, and delivered to the appropriate team
• Maintain ad run sheets and track material status across multiple publication issues
• Communicate directly with advertisers via email to request, follow up on, and confirm materials
• Flag missing or non-compliant materials early to avoid production delays
• Support the production schedule by keeping trafficking status current and visible to the team

NEWSLETTER MANAGEMENT

• Gather newsletter content from editorial, advertising, and marketing stakeholders per issue
• Build email newsletters using the designated email platform (e.g. Mailchimp, Constant Contact, or similar)
• Proof and QA newsletter content prior to deployment — check links, formatting, images, and copy
• Schedule and deploy newsletters to the appropriate subscriber lists on time
• Track open rates, click rates, and basic performance metrics; report to the team as directed
• Maintain subscriber lists and support list hygiene as needed

WEB CONTENT MANAGEMENT

• Upload and publish content to the Oregon Media website(s) using WordPress or the designated CMS
• Add and update editorial content, advertiser listings, event information, and media files per editorial direction
• Ensure content is properly formatted, tagged, and optimized for readability and basic SEO
• Support digital edition uploads and online publication workflows
• Coordinate with internal stakeholders to obtain approved copy and assets before publishing
• Perform routine content audits and flag outdated or broken items for review

SOCIAL MEDIA MANAGEMENT

• Manage and maintain Oregon Media's social media accounts (Facebook, Instagram, and others as directed)
• Create and schedule posts per an approved content calendar, using branded templates and provided assets
• Source and prepare content from existing editorial and marketing materials for social distribution
• Monitor comments, messages, and mentions; escalate engagement as directed
• Support social media reporting — compile basic performance data for team review
• Coordinate with the editorial and design team to ensure visual consistency across channels

JUNIOR GRAPHIC DESIGN SUPPORT

• Create and adapt simple branded graphics for social media, newsletters, and web using Canva or Adobe tools
• Resize and reformat existing ad creative and editorial assets for use across channels
• Maintain an organized library of brand assets, templates, and approved creative files
• Assist with basic design tasks as assigned — not expected to replace a senior designer, but able to produce clean, on-brand output independently

GENERAL ADMINISTRATIVE & OPERATIONAL SUPPORT

• Maintain project and production tracking in ClickUp or the designated project management platform
• Support scheduling, follow-up, and coordination communications with internal teams and external contacts
• Assist with data entry, contact list management, reporting, and file organization as directed
• Support the broader team with day-to-day operational tasks during busy production cycles

Qualifications & Requirements

REQUIRED

• 2+ years of experience in a publishing, media, marketing agency, or related operational support role
• Demonstrated experience managing email newsletters end-to-end — content gathering, building, proofing, and deploying
• Experience uploading and managing content in WordPress or a comparable CMS
• Proficiency with social media management across Facebook and Instagram; scheduling tools a plus
• Strong written and verbal English communication skills — this role involves direct outreach to advertisers and internal stakeholders
• Highly organized with the ability to manage multiple concurrent deadlines across different publications or projects
• Comfortable in a fast-paced production environment with shifting priorities
• Ability to work independently with minimal supervision while keeping the team informed and updated

PREFERRED

• Experience in a publishing production environment — familiarity with ad trafficking, proofing workflows, insertion orders, or production schedules
• Proficiency with Canva; experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) a strong plus
• Familiarity with email platforms such as Mailchimp, Constant Contact, or similar ESP
• Experience with ClickUp, Asana, or a comparable project management tool
• Exposure to Magazine Manager, Broadstreet, or similar ad management / publishing platforms
• Basic SEO awareness and experience with WordPress page building or Elementor
• Prior experience supporting multiple publications or client accounts simultaneously

Job Types: Full-time, Permanent

Pay: From Php42,500.00 per month

Benefits:

• Paid training
• Pay raise
• Work from home

Application Question(s):

• >>>>>Please note: We only process applications submitted through this link.

Work Location: Remote