Remote Assistant (Must be self-employed)

We are seeking a highly detailed administrative assistant to help support a small, but global operation. This is a great opportunity to join a dynamic team in a fast-paced and ever-changing environment, where you will be trusted to take ownership and make a real impact in day-to-day efficiency. The role is remote and the Principal is based between New York, London, Europe and Hong Kong. 

Key Duties for the Remote Assistant

  • Fielding and replying to requests that come through via email, WhatsApp, and WeChat
  • Book and manage highly-detailed, domestic and international travel itineraries, including flights, hotels, cars, and events/dinners in other cities
  • Be solution oriented while handling multiple, urgent, ad hoc requests, prioritizing effectively, and executing with speed and accuracy, while working across multiple time zones.
  • Provide rapid, thoughtful responses in ambiguous situations, while considering multiple angles, to help logistics stay on track and reach resolution.
  • Proactively identify opportunities to improve executive efficiency, streamline logistics, identify possible roadblocks or changes and be prepared to offer solutions.
  • Supporting events and wider team coordination
  • Ad hoc project support
  • Expense reporting, compliance reporting, and other data and information tracking
  • Knowledge of Google Suite, Zoom, and Teams
  • Managing and maintaining positive relations with all partnering vendors and individuals
  • Managing varying degrees of group meetings and events coordination

The Ideal Remote Assistant

  • Minimum 3-5 years supporting executives in consulting, management, financial services, or a similar fast-paced environment and/or personal work for families
  • Team player: Willing to support the principal in all aspects of both personal and professional life, and the overlap of both worlds.
  • An entrepreneurial mindset and the maturity to work independently and manage complex situations and relationships.
  • An understanding of a fast-paced, constantly changing environment with competing priorities alongside the ability to anticipate the needs of the principal as the situation evolves.
  • Strong execution skills with attention to detail, follow-up, milestone tracking, and organizational skills
  • Excellent interpersonal and communication skills: Comfortable speaking with C-Level executives, able to coordinate the flow of information within the organization and to outside parties.
  • Proactive with a high degree of professionalism and strong work ethic.
  • Strong sense of responsibility, accountability, and integrity.
  • Uphold the highest standards of confidentiality, discretion, and professionalism in handling sensitive personal and business information.
  • Maintain a 24/7 availability mindset, ensuring continuity of support and responsiveness outside core hours when necessary
  • Proficient in Microsoft Office (Word, PowerPoint, and Excel) and Google Suite
  • Proficient in  other AI driven platforms, or a willingness to learn.

If this Remote Assistant role sounds of interest, please apply today! 

We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.

Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...